How to create a professional email account and set up a mail client?

Emails are vital in internet communication and marketing. So it’s no surprise that email marketing is one of the most successful ways to increase revenue. Many organizations use email to interact with partners and potential clients in today’s world.

A professional email address is a commercial email account that is associated with your company’s name, such as [email protected] instead of [email protected] Having a business email account help establish trust and promote your brand to your target audience.

So, if you want to learn how to create a professional email account and set up a mail client, read this post.

We are sharing a step-by-step guide to help you learn to construct a trustworthy email account. 

So, let’s get started…

1. Buy a domain name

Creating a professional email address starts with a domain name. What comes after the @ symbol is your domain name, for example, [email protected].

You must always opt for unique domains for your website and email accounts. Usually, domain registration starts at $0.99/year. However, some hosting service providers, such as go4hosting, offer it for free when packaged with one of their hosting services!

You can even use a domain name checker to select a unique domain name.

All you have to do is to enter the desired domain name and click Search. 

The system will show a list of available domains. If none of the alternatives appeal to you, you can try a domain name generator.

2. Select an Email Provider

Once you have chosen your domain name, it’s time to select an email provider. Select an email host – a corporation that operates and delivers email servers for users. Email hosting services store, send, and receive emails for users.

Go4hosting’s email hosting plans start at very low prices. These services help users create and manage professional email accounts. You can choose any email hosting plans, namely Business Email and Enterprise Email, according to your needs.

Email hosting service providers also offer a one-click import function for easy account migration. Also, they offer a package for those who want to use Google Workspace to build corporate email accounts.

3. Set up the email services 

Following that, if you’ve chosen to host your email through your hosting platform, you’ll need to associate your email address with an email client.

Log into your hosting platform, navigate to the “Email” area, and locate a button labeled “Set up Mail Client” or something similar.

4. Set the Email Addresses

After setting up your company email and adding users, customize each email address to look more professional. A customized business email account is required for successful promotions. Include your entire name and business name.

Example:

Merge your surnames.

[email protected] is the combination of your first and last names.

[email protected] 

[email protected] 

[email protected]

[email protected] = first name – middle name – last name

[email protected] = initials + surname

Aside from that, create general-purpose emails like [email protected], [email protected], and [email protected] These mailboxes receive and track client inquiries.

5. Set up a Mail Client

An email client is a program or application that allows users to send and receive emails from a variety of devices. It works with an email server. 

Email servers are programs that store emails from the internet. They can be from a hosting business, ISP, or webmail provider. Email clients connect users to email servers.

Managing several email accounts in one place is the major reason for using an email client. Email clients generally integrate with apps like Google Calendar and Dropbox to increase productivity.

Look at the detailed instructions for configuring each software as an email client for PC and Mac.

Installation on a Personal Computer (Microsoft Outlook, for example)

Navigate to the Tools or File menu >> Select Email Accounts or Account Settings from the drop-down menus (depending on your version of Outlook)

Select ‘Edit / Change’ or ‘Add New’ next to your email address.

Follow the on-screen prompts to enter your

Name

Email Address

Username and Password for Email Address

Configuration of the server (Link to our hosting servers)

Ascertain that your incoming mail server is configured as follows: mail.business.name.co.in

Ascertain that your outgoing server is set to mail.business.name.co.in

Select Additional Settings

Navigate to the “Outgoing Server” tab.

Ensure that the checkboxes “My server’s SMTP requires authentication” and “use the same server as my incoming server” are selected.

Select the “Advanced” tab.

Ascertain that the inbound port is 143. (IMAP)

Ascertain that the outgoing port is 587.

Ascertain that the option “Leave messages on my server for x days” is enabled and set to seven.

Ascertain that “Remove from server when ‘delete items’ are deleted” is enabled.

Configuration on a Mac 

A TRUST certificate warning will appear while adding your mailbox; you must view the certificate and select Always Allow / Trust before proceeding. Then, follow the steps below:

Navigate to the File menu and select ‘Add Account’.

Enter your Name, Email address, and Password using the on-screen prompts.

Ensure that the “Automatically create account” option is deselected.

Configure the Account Type

Give your account a name.

Ascertain that your incoming mail server is configured as follows: mail.business.name.co.in

Ascertain that your outgoing server is set to mail.business.name.co.in

Update the Port Configuration:

Incoming mail server: 143 or 993

Outgoing Mail Server: 587

SSL can be disabled if desired but will function properly if required.

Ascertain that “Use Authentication” is chosen and, if required, enter your User Name and Password.

Select ‘Online account creation.’ 

And you’re done!

 

Have questions?

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