How to stop wasting your agency’s time on email?

As a general rule, managing email effectively is all about managing your time effectively. Here are some tips to help you stop wasting your agency’s time on email:

1. Set specific times to check your email: Rather than constantly checking your email throughout the day, set specific times to check and respond to emails. This can help you stay focused on other tasks and reduce distractions.
2. Use filters and labels: Set up filters and labels to automatically sort your emails based on priority or sender. This can help you quickly identify and respond to important emails.
3. Keep your emails short and to the point: When writing emails, try to keep them short and to the point. Avoid rambling or including unnecessary information, as this can waste both your time and the recipient’s time.
4. Avoid email chains: If an email conversation is going back and forth, it may be more efficient to have a quick phone call or schedule a meeting to discuss the topic in person.
5. Use templates and canned responses: If you find yourself responding to the same types of emails over and over again, consider creating templates or canned responses that you can quickly modify and send.
6. Unsubscribe from unnecessary emails: Take the time to unsubscribe from any newsletters or promotional emails that you no longer find useful. This can help reduce clutter in your inbox and save you time.

By implementing these tips, you can help reduce the time you spend on email and increase your overall productivity.

Here are some additional tips on how to stop wasting your agency’s time on email:

1. Prioritize your emails: It’s important to prioritize your emails based on their level of urgency and importance. This will help you focus on the most critical emails first and avoid getting bogged down in less important ones.
2. Limit your email responses: You don’t always have to respond to every email you receive. If an email doesn’t require a response, you can simply delete it or archive it. Similarly, if an email requires a simple response, you can send a short reply instead of drafting a lengthy response.
3. Use email plugins and tools: There are a variety of email plugins and tools available that can help you manage your email more efficiently. For example, you can use a tool like Boomerang to schedule emails to be sent later or set reminders to follow up on important emails.
4. Set expectations with your team: If you’re working with a team, it’s important to set expectations around email communication. Let your team know when you’re available to respond to emails and when you’ll be offline. This can help reduce the number of urgent emails that come in outside of your normal work hours.
5. Limit your email time: It’s easy to get sucked into your inbox and spend hours responding to emails. To avoid this, set a limit on the amount of time you spend checking and responding to emails each day. This can help you stay focused on other tasks and avoid getting sidetracked by your inbox.

By implementing these additional tips, you can further improve your email management skills and reduce the amount of time you spend on email each day.